Display groups allow you to control which users see which events. For example, if you want a training class to be only be visible to qualified trainers, you can set the display group for that specific event to "Trainers". This will hide the event from all users not in the group, so they won't be able to enter availability or see it on their calendar.
Create a Display Group
- Go to Manage>Role & Groups
- Scroll Down to "Groups" Header
- Click "New"
- Name the Group
- Click "Create"
Assigning Users to Groups
Option One: Bulk Assign
- Go to Manage>Role & Groups
- Scroll Down to "Groups" Header
- Click "Manage"
- Click the Group Name to Assign It
- Click Save
Option Two: Assign Individually
- Go to Manage>All Users
- Click the PENCIL Icon Next to the User You Want to Edit
- Under the Groups Header Within the User's Profile, Select Relevant Groups
- Click Update
Controlling An Event's Display Group
- Go to the Event>Click "Edit Event"
- Scroll Down to "Groups" Header
- Click the Groups You Want to Be Able to Submit Availability
- If you don't select a group, all users can mark themselves available.
- If you want to hide the event from the main calendar (except those in the selected group(s)) check "Hide from other users on Theatre Calendar?". Otherwise, users will see it on the main calendar, they just won't see it when they go to submit their availability.
